Government Contracts Administrator II

Government Contracts Administrator II

Who is Epsilon:
Epsilon is an IT Services company that was founded in 2009 and has become an established leader in providing Information Technology services to both Federal Government and Commercial businesses across the United States. Epsilon is known for its solution-focused and innovative approach, aligning technology systems, tools, and processes with the missions and objectives of its customers.

Epsilon's headquarters are in Weaverville, NC with other corporate offices in Greenville, SC, Crystal City, VA, and Denver, CO. We have employees in 30+ States across the U.S.

Why work for Epsilon:
In joining Epsilon's team, you will have the opportunity to contribute to Epsilon's business and customer initiatives, as well as influence our brand culture through people interaction and technology advancements.

Epsilon invests in our employees by promoting from within and enabling employees to elevate their knowledge and skill set in their profession by allocating $3,000 annually in Professional Development funds. We also offer competitive pay, comprehensive benefits through one of the largest national carriers, Paid Time Off (PTO) that increases with tenure and has a generous rollover, 11 company paid Holidays, and 401(k) with immediate contribution.

Where you'll work:
This is a hybrid onsite/remote opportunity where you will report to the Epsilon's location in Lakewood, CO and have the flexibility to work from home based on business needs.

The Security Department Culture:
Epsilon's Security Team is composed of 8 individuals of varying backgrounds and areas of responsibility. Our team takes pride in having a crucial role in enabling the customer-facing parts of the company to deliver great services to our customers, while maintaining compliance with requirements and protecting the organization's assets.

An average day:
As Government Contracts Administrator II, you will serve as an essential administrative backbone for the company's federal contracting operations. This professional performs routine contract management functions including document preparation, maintaining information in government systems (GSA Assist, WAWF, SAM.gov), and managing closeout documentation - while assisting guidance on more complex negotiations and risk assessments. The position requires meticulous attention to detail, solid communication skills, and working knowledge of government contracting systems, making it an important intermediate role that maintains operational continuity while developing expertise to eventually take on higher-level responsibilities within Epsilon's government contracting framework. In this position you will:

• Prepare documents, drafts amendments, track correspondence, and maintain documentation related to contracts, sub-contracts (SubKs), and proposals.
• Enter and maintain modification and award information in government contract management systems including GSA Assist, WAWF, and SAM.gov.
• Understand contractual obligations, identify potential risks, communicate key term and conditions, and assist the project teams with compliance.
• Support negotiations, prepare correspondence, contract amendments, and flow downs for subcontracts, and maintain documentation.
• Assist in the negotiation of subcontract terms and conditions, change orders, and other commercial-oriented matters through closeout.
• Using a software platform, coordinate the flow of related documents for contracts such as certificates of insurance, compliance questionnaires, required training certificates, etc.
• Participate in program reviews, status briefings, and customer interaction whenever the contracting office is involved.
• Prepare scheduling details and coordination of requirements related to contract execution.
• Manage documentation for government contract closeout procedures and prepare related closeout documentation.
• Initiate and maintain a network of communication with contracting specialists/officers.
• May conduct reviews and otherwise assist with the management of Epsilon's compliance programs in accordance with ISO or other standards.
• Participate in other projects, as required.

Basic Qualifications:

• Associate or Bachelor's degree in a related Business Management discipline and 3-5 years of related experience or equivalent combination of High School Diploma, education, certification, and experience.
• Experience with contract development and administration or other related experience responsible for drafting, reviewing, amending, negotiating, and executing contracts.
• Experience with government contract management systems such as GSA Assist, WAWF, FPDS-NG, and SAM.gov.
• Proficiency in Microsoft Office Suite and specifically tracking.
• High level of professionalism in dealing with government agencies, customers, management, and staff.
• Highly organized with the ability to multi-task and work effectively in a fast-paced environment to meet multiple deadlines.
• Excellent problem-solving/judgment skills, with a high level of attention to detail and accuracy.
• Excellent written and oral communication skills.
• Ability to maintain confidentiality and exercise discretion with confidential information.
• Ability to attain and retain an active Public Trust or DoD Security Clearance.
• Strong team player; self-assured, confident, and goal-oriented.
• Strong ethics and a high level of personal and professional integrity.

Preferred Qualifications:

• Previous experience as a Paralegal or in a law firm in a contract administrative support role.
• Experience with Federal Acquisition Regulation (FAR) compliance or other statute-related contracting compliance.
• Experience using a management software tool for tracking assets, risk, documents, tasks, or contracts.
• Experience in risk management processes.
• Experience in change management processes.
• Experience with any of the following certifications/compliance matrices: ISO 27000, ISO 20000, ISO 9000, CMMI, ISACA ITAF, FISMA, FEDRAMP, NIST 800-53, NIST 800-171, SOX, SOC, or another relevant standard.

Other Requirements:

• Occasional overtime is required.
• Occasional travel to the Epsilon Headquarters in NC or other local, regional, and overnight national travel required for training, conferences, and visiting other Epsilon locations.

Physical Demands and Working Conditions:
Listed below are the physical or mental requirements necessary for the job's performance. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions:

• Prolonged periods of computer desk work.
• Dexterity of hands and fingers to operate a computer keyboard and other computer components.
• Speaking and hearing are sufficient to converse and understand conversations, both in-person, telephone, and virtual meetings.
• The cognitive skills needed to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision-making, problem-solving, and comprehending.
• Ability to learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, and the ability to communicate with managers and co-workers.
• Mental aptitude to respond appropriately in high-pressure situations or deadline-driven environments.
• Maintain a professional emotional response when working with others.

Connect directly with your dedicated recruiter, Jeannine, on Epsilon's careers page.
www.epsilon-inc.com/careers

Epsilon is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. EEO/AA: Disabled/Vets.

Please click here to review your rights under EEO policy.

If you are an individual with a disability and need special assistance or reasonable accommodation in applying for employment with Epsilon, Inc., please contact our Recruiting department by phone 828-398-5414 or by email careers@epsilon-inc.com .

We will be accepting applications through 5/22/2025.