Executive Assistant

Overview

LMI seeks an Executive Administrative Assistant to support our DHS CBP customer in Washington, DC.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

LMI offers a generous compensation package with excellent benefits that start the first day of employment. Business casual dress, flexible work schedules, remote and hybrid work opportunities, and tuition reimbursement are a few of our many work-life benefits available to our employees. Come join the organization consistently ranked as a top workplace!

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary
• Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Manage information flows related to facilities projects, including the management, storage and retrieval of program documents on SharePoint.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and online
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Ability to pass a CBP background investigation
• 5+ years of experience supporting senior government leadership, ideally in a facilities, construction or engineering organization
• Bachelor's degree preferred
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior government leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.