Senior Administrative Professional-RQQC

Position Overview

The Senior Administrative Professional will provide comprehensive administrative support to facilitate effective management operations within RQQC. This position supports key office functions, ensures proper handling of classified/unclassified materials, and serves as a critical point of contact for workflow, meeting coordination, onboarding, and communication.

Key Responsibilities

• Track IPT manning and prepare organizational charts.
• Perform data entry in systems such as CCaR, AFRL Work Unit App, and timekeeping platforms.
• Manage official files and maintain accurate records (paper and electronic).
• Process and handle classified and unclassified mail and materials in compliance with security protocols.
• Support document creation, editing, and formatting for official reports, briefings, and correspondence.
• Coordinate logistics for meetings, training, and on-boarding, including room access, equipment, and parking.
• Operate and maintain office equipment (facsimile, scanner, printer, copier).
• Assist in the development and maintenance of Operating Instructions (OIs) and Self Inspection checklists.
• Serve as the Record Custodian, ensuring compliance with records management standards.
• Provide workflow support and serve as liaison with the Front Office Group (FOG).
• Coordinate and support STINFO/DTIC documentation processing and disposition.
• Provide assistance with inventory tracking and ordering of supplies and equipment.
• Support digital meetings, including platform scheduling and interfacing with IT staff.
• Collect and present briefing materials for staff meetings and information exchange sessions.
• Coordinate and support protocol duties for events and official engagements.
• Assist in preparing and routing documentation for Government review and approval.
• Microsoft Office Suite (Word, Excel, PowerPoint, Teams) - Expert
• Defense Travel System (DTS) - Intermediate
• AFRL systems: CCaR, Work Unit App, Timekeeping Tools - Intermediate
• Adobe Acrobat, SharePoint - Intermediate

Required Qualifications

• Minimum of 10 years of administrative experience supporting government or DoD organizations
• Active or interim Secret clearance at time of hire
• Demonstrated expertise with Microsoft Office tools and ability to manage classified/unclassified documentation
• Strong organizational and communication skills, with attention to detail
• Experience working with USAF systems and administrative procedures

Education

• Associate Degree (required)