Mobilization Specialist

Job Overview

Job Title: Mobilization Specialist
Location: Tampa, FL

Job Responsibilities

The Mobilization Specialist will track all inbound and outbound personnel, ensure they receive CAC, visas, passports, etc., as well as ensure processing through CRC as needed . Input of LOAs in SPOT and processing those who leave the contract .

• Serve as the primary point of contact for deployment and demobilization coordination, including analysis, issue resolution, and process improvements.
• Stay current on relevant federal, state, and contract-specific regulations.
• Ensure full compliance with Foreign Clearance Guidelines and theater-specific requirements for Direct Contract Employees.
• Manage pre-deployment activities in alignment with contract requirements, CRC policies, and AOR guidelines.
• Initiate and track overseas passport, visa, and work permit processing for employees.
• Collaborate with external vendors to expedite visas, passports, authentications, company registrations, and procurement actions.
• Coordinate CRC reservations, travel requests, and waiver processes with deep understanding of applicable policies.
• Communicate international travel and point-of-entry requirements; administer Letters of Authorization (LOAs) and Country Clearances.
• Liaise with on-boarding employees, Program Management, and subcontractors to ensure timely completion of all pre-deployment requirements.
• Monitor and audit compliance items such as required training, medical clearance expirations, visas, and passport validity.
• Perform additional duties as assigned.

Minimum Qualifications

• An Active, in-scope US Government issued Secret clearance (Interim Secret Clearance is acceptable).
• Due to the nature of the work and contract requirements, US Citizenship is required.
• A minimum of five (5) years of experience in personnel and time management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).
• Strong individual contributor with a sense of urgency and critical thinking ability.
• Able to interpret and explain guidelines clearly.
• Professional handling of highly confidential information.
• Team-oriented, adaptable, and organized with strong multitasking skills.
• Self-motivated and resourceful; comfortable in a dynamic, multi-functional role.
• Willing to work a flexible schedule as needed.
• Able to travel to support mission up to 10%.

Education

• Bachelor's degree in Human Resources , OR an Associate's degree plus seven ( 7 ) total years of recent specialized experience , OR eleven ( 1 1 ) year s of recent specialized experience.

Trace Systems

Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad-- whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.

To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text 'tracejobs' to 97211 or apply directly through our website at: www.tracesystems.com . #jointracesystems

Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.