Executive Assistant (Office Administrator)

Zachary Piper Solutions is seeking an Executive Assistant (Office Administrator) to support a high-visibility Department of Defense (DoD) program. The Executive Assistant role provides high-level administrative and operational support to the U.S. Space Force (USSF) in its mission to develop and deploy next-generation space systems. This position will be onsite in El Segundo, CA!

Responsibilities of the Executive Assistant include:

• Provide general administrative, clerical, and executive support to program leadership.
• Coordinate office inspections, maintain conference room readiness, and manage electronic filing systems.
• Schedule and arrange meetings, compile and proof reports, and research requested information.
• Transcribe confidential or technical information, take and distribute meeting minutes, and manage office supply orders.
• Respond to customer inquiries, answer phones, and support day-to-day office operations.
• Handle sensitive data and provide information critical to program office functions.

Qualifications for the Executive Assistant include:

• 8+ years of experience in an administrative or executive support role.
• Active TS/SCI clearance with a current T5/SSBI and enrollment in Continuous Evaluation.
• Experience managing data and file systems, including building shared drives and folder structures.
• Proficiency with Microsoft Office tools (Outlook, PowerPoint, Excel, Word).
• Experience supporting high-level or executive-grade customers.
• Strong organizational, communication, and multitasking skills.

Compensation for the Executive Assistant includes:

• Salary: $130,000-$150,000
• Comprehensive Benefits: Medical, Dental, Vision, 401K, PTO, Sick Leave, and Paid Holidays

This job opens for applications on 7/31/2025. Applications will be accepted for at least 30 days from the posting date.

Keywords:

#LI-MM1 #LI-Onsite

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