AP Supervisor

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter . Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

This role requires a detail-oriented individual to manage and oversee various accounting functions, particularly in the efficient handling and processing of accounts payable transactions, vendor relations, and employee expense reporting. The position plays a crucial role in supporting the Accounts Payable Manager and ensuring accurate and timely financial operations.

Responsibilities

• Maintain financial records and data systems, including managing vendor files.
• Assist with Vendor Maintenance to include ACH/Address Verification.
• Sort and match invoices and check requests to ensure accuracy.
• Prepare and process accounts payable checks, wire transfers, and ACH payments.
• Handle the processing of correction invoices.
• Reconcile and prepare account reconciliations for rent, credit cards, and open accounts payable (AP).
• Post invoices for payment and update general or subsidiary ledgers.
• Verify invoice details, such as invoice numbers, account codes, and financial accounts, and resolve discrepancies.
• Trace transactions through prior accounting actions to identify and resolve issues.
• Communicate with vendors to respond to payment status inquiries.
• Conduct account research and handle ad-hoc accounting, reporting, and administrative tasks.
• Support the processing of electronic expense reports in the Deltek CostPoint T&E module and manage related AP data.
• Manage the receipt and disbursement of payments to employees.
• Review and approve AP vouchers, vendor setups, and payment runs.
• Collaborate with management to ensure processes and policies remain current and effective.
• Assist with audit preparation and compliance.
• Manage high-volume tasks independently in a fast-paced setting.
• Adapt to ongoing changes driven by rapid company growth.
• Recommend and implement best practices to optimize efficiency, accuracy, and internal controls.
• Maintain the subcontractor module and assist with related processes.
• Support the integration of new systems and acquisitions.
• Work cross-functionally with other departments to resolve issues and discrepancies.
• Promote a positive team environment.
• Supervise and mentor the accounts payable team to ensure optimal performance and professional growth.
• Allocate tasks and monitor workloads to meet deadlines and maintain department efficiency.
• Conduct regular performance reviews and provide coaching to enhance team skills.
• Strong decision-making and problem-solving capabilities to address both routine and unexpected challenges.
• Perform other duties as required.

Qualifications

This position demands a proactive, organized individual who can thrive in a dynamic, fast paced environment while ensuring accurate and efficient financial operations.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• 5+ years of experience in accounts payable, with at least 2 years in a lead role
• Experience in the Deltek Costpoint's Subcontracts module
• Experience in the government contracting industry is required
• Strong analytical skills and attention to detail
• Ability to work independently and as part of a team
• Excellent organizational and communication skills