Posted today
Secret
Unspecified
Unspecified
Doral, FL (On-Site/Office)
MANTECH seeks a motivated, career and customer-oriented Senior Executive Collaboration Specialist to join our team in Doral, FL. This position is on-site 5 days a week.
Key Responsibilities
Minimum Qualifications
Desired Qualifications
Clearance Requirements
Physical Requirements
Key Responsibilities
- Executive Calendar and Communications Management, manage the complex, executive-level calendar for the Program Manager (PM), prioritizing appointments, scheduling key decision meetings, and managing time allocation across multiple priorities.
- Administrative Oversight and Tasking, provide essential support to the PM in operational tasking and administrative oversight to include tracking and facilitating the timely delivery of Task Order (TO)-level deliverables and maintaining a central repository for all critical program correspondence, including tracking necessary government administrative actions.
- Meeting and Briefing Support, organize, schedule, and execute high-visibility meetings (internal and external), including the creation and distribution of formal meeting agendas, preparation of presentation materials, ensuring all necessary logistics (e.g., VTC, room reservations) are in place, and documenting formal minutes/action items.
- Travel and Personnel Logistics, proficient in data entry and management, tracking and accountability of personnel, scheduling, complex domestic and international travel arrangements, visa/passport processing, and the issuance/tracking of Letters of Authorization (LOA) and Common Access Cards (CAC).
- Correspondence and Document Control, manage the PM's incoming and outgoing official correspondence, track high-priority data calls and requests for information (RFIs), and ensure the quality control and proper formatting of all executive-level reports and documents prior to PM signature.
- Key Leader Engagement Support, Support official travel, coordination for key leader engagements, and reporting for senior MANTECH leadership with internal and external agencies, Combatant Commands, Functional Commands, Service Title 10 Headquarters, and the Joint Force Headquarters.
- Deliverable Engagement, engage with internal and external TO stakeholders to ensure required deliverables are tracked, updated, and delivered as required, specifically maintaining the PM's view of deliverable status and due dates, in close coordination and collaboration with the Business Manager and Senior Business Analyst.
Minimum Qualifications
- BA/BS with a minimum of 7+ years of direct, executive-level administrative and operational support experience to a senior leader (Director, Program Manager, or equivalent).
- 7+ years of position-specific relevant experience and 10+ years of total professional experience.
- Proven experience managing executive-level calendars, communications (including high-volume email and phone call correspondence), and travel logistics for senior leadership in a high-tempo operational environment, with a strong understanding of government administrative processes, particularly regarding the need for coordination and collaboration with core program support staff.
- Experience in preparing and managing official correspondence, reports, and documents; implementing and maintaining highly organized office systems, schedules, and calendars; handling incoming mail and other material; setting up and maintain file systems; collating information; maintaining databases.
- Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an executive support level, particularly in creating high-quality, customer-facing briefings and correspondence, and managing electronic filing systems for government administrative actions.
Desired Qualifications
- Experience at a DoD Combatant Command (e.g. SOUTHCOM, NORTHCOM, CENTCOM, CYBERCOM, INDOPACOM, EUCOM, AFRICOM, STRATCOM,
- TRANSCOM, SOCOM, SPACECOM) or Service Title 10 Headquarters is desired.
- Experience supporting programs operating within the Joint Travel Regulations (JTR) and the Foreign Clearance Guide.
Clearance Requirements
- Must have an active Secret clearance.
Physical Requirements
- Must be able to remain in a stationary position 50%.
- Constantly operates a computer and other office productivity machinery, such as a copy machine or computer printer.
group id: RTX14564a
