Administrative Assistant

THOR Solutions, LLC is actively seeking a mid-level Administrative Assistant to perform a variety of administrative and programmatic support tasking for a program at the Naval Undersea Warfare Center, Division Newport. An ideal candidate will possess prior experience providing relevant administrative and program support functions in a US Navy/DoD environment with the ability to secure and keep a secret clearance.

Typical Responsibilities:

• Provide general office administration support.
• Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint).
• Perform data entry and data management within multiple customer databases.
• Provide timekeeping support.
• Support Defense Travel System (DTS) actions.
• Provide scheduling and calendar management.
• Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes.
• Support financial actions by extracting data, generating and formatting reports, and supporting other actions in the Navy Enterprise Resource Planning (Navy ERP) system.
• Collect, analyze and display data as required for various internal and external data calls.

Location: Full time onsite at NUWC Division Newport in Newport/Middletown, RI.

Typical Pay Range: The anticipated pay for this position in the identified location(s) is $36.49/hour. Actual compensation offered will be based upon individual factors including education, qualifications, and experience. This position is covered under the Service Contract Act (SCA) and will additionally receive $5.09/hour in "health and welfare" benefits.

Typical Physical Activity: Desk/computer work in an office environment. May involve: repetitive motion.
Existing SECRET Security Clearance Required: This position requires an existing active or interim Secret security clearance prior to hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.

• A candidate with especially strong, relevant experience but no current clearance may be considered, but a new clearance must be obtained prior to hire

Required Knowledge, Skills, and Abilities:

• High school diploma/GED equivalent.
• At least three (3) years, and preferably at least five (5) years, of recent, relevant professional experience providing diverse administrative, clerical, or programmatic support services in a US Navy/DoD environment.
• Intermediate or advanced proficiency and experience with common productivity software, including the Microsoft Office suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.
• Excellent organizational, communication, and time management skills.
• Ability to multi-task, self-prioritize workload, and ensure successful adherence to schedules and deadlines.
• Comfortable working with all levels of the customer organization, from entry-level to executive, and interacting with Federal civilian, active-duty military, and/or contractor personnel.

Additional Preferred Knowledge, Skills, and Abilities:

• A higher degree (Associate's or Bachelor's) or a relevant vocational or military certification is preferred, and may partially fulfill experience requirements.
• Prior experience working with the Defense Travel System (DTS) and/or Navy Enterprise Resource Planning (Navy ERP) is preferred.
• Prior experience directly supporting Navy, NAVSEA, or DoD senior leadership is highly preferred.