Senior Administrative Assistant

About the Role

OMNI Consulting Solutions is hiring a Senior Administrative Assistant to provide high-level administrative and organizational support in a fast-paced professional environment. This role helps keep daily operations running smoothly by coordinating schedules, managing documents and systems, supporting meetings and travel, and serving as a key point of contact for administrative needs.

Responsibilities

• Front office operations support:
• Provide administrative support to the executive team to help ensure smooth daily operations.
• Receive and screen visitors and telephone calls while maintaining a professional presence.
• Documentation and reporting:
• Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents.
• Organize and manage electronic materials, databases, servers, and SharePoint sites.
• Maintain logs, records, and files, including organizational charts, training records, and budgets.
• Scheduling and coordination:
• Assist with calendar management, meeting scheduling, and conference room reservations.
• Support the planning and coordination of meetings and special events, including logistics and accommodations.
• Manage travel arrangements, including travel requests, accommodations, and expense reports.
• Administrative support:
• Process training requests, travel vouchers, conference requests, and personnel documents.
• Oversee inventory management and help keep office materials and equipment organized.
• Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests.
• Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions.
• Liaison and communication:
• Serve as a point of contact for human resources and administrative functions.
• Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents.
• Track and provide updates on projects involving government personnel and contractors.

Required Qualifications

• 8+ years of relevant experience.
• Active TS clearance.
• Bachelor's degree or higher.

OMNI Consulting Solutions, LLC is an Equal Opportunity Employer.